CMMS/CAFM - Day-to-Day data entry

Nice blog post on Important considerations for CMMS data entry

The above post deals with two forms of data entry
1. Initial data entry
2. Day-to-Day data entry

Initial data entry is a large task, but making a good commitment to the initial data gathering will make the job easier.

There is a massive amount of work required between gathering and entering this initial data. After all, there will be equipment data such as model number, serial number, equipment ID, purchase date, installation date, warranty, etc. Included in the data should be information on preventive maintenance on each asset (what needs to be done, how often work should be performed, etc.). There will also be inventory parts information including part number, description, location and reorder point. Labor information including each technician’s name and basic employee information also should be incorporated.

Coming to the Day-to-Day data entry, you have couple of options

1. Have a administrative assistant to enter the data. Here the data needs to be recorded on paper by the technician who is on the job and hand over the paper to the assistant.
2. Have the technician enter the data into system at the end of his/her work.

Will not be easy if they can directly enter the data into the system from the field using a PDA. This will be the ideal scenario where no information is lost, no recording of data on paper (Go Green) and no extra manpower (Administrative assistant) is required.

Now you know the real use of PDA integration in FacilitiesDesk. You can access FacilitiesDesk from your iPhone or Blackberry and update the system on the go.